You are here LEARN EXCEL & VBA Microsoft Excel 2007 Tutorials Page Properties and Printing

Page Properties and Printing

Set Print Titles
The print titles function allows you to repeat the column and row headings at the beginning of each new page to make reading a multiple page sheet easier to read when printed.  To Print Titles:

  • Click the Page Layout tab on the Ribbon
  • Click the Print Titles button
  • In the Print Titles section, click the box to select the rows/columns to be repeated
  • Select the row or column
  • Click the Select Row/Column Button
  • Click OK

Print Titles Drop Down

Create a Header or Footer
To create a header or footer:

  • Click the Header & Footer button on the Insert tab
  • This will display the Header & Footer Design Tools Tab
  • To switch between the Header and Footer, click the Go to Header or Go to Footer button

Header and Footer Design Tab

  • To insert text, enter the text in the header or footer
  • To enter preprogrammed data such as page numbers, date, time, file name or sheet name, click the appropriate button
  • To change the location of data, click the desired cell

Header Sample

Set Page Margins
To set the page margins:

  • Click the Margins button on the Page Layout tab
  • Select one of the give choices, or

Margins Drop Down Menu

  • Click Custom Margins
  • Complete the boxes to set margins
  • Click Ok

Custom Margins Dialog Box

Change Page Orientation
To change the page orientation from portrait to landscape:

  • Click the Orientation button on the Page Layout tab
  • Choose Portrait or Landscape

Orientation Button

Set Page Breaks
You can manually set up page breaks in a worksheet for ease of reading when the sheet is printed.  To set a page break:

  • Click the Breaks button on the Page Layout tab
  • Click Insert Page Break

Breaks Button

Print a Range
There may be times when you only want to print a portion of a worksheet.  This is easily done through the Print Range function.  To print a range:

  • Select the area to be printed
  • Click the Print Area button on the Page Layout tab
  • Click Select Print Area

Print Areas Button