You are here LEARN EXCEL & VBA Microsoft Excel 2007 Tutorials Getting Started

Getting Started

Getting started with Excel 2007 you will notice that there are many similar features to previous versions.  You will also notice that there are many new features that you’ll be able to utilize.  There are three features that you should remember as you work within Excel 2007:  the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon.  The function of these features will be more fully explored below.

Excel Window

A spreadsheet is an electronic document that stores various types of data.  There are vertical columns and horizontal rows.  A cell is where the column and row intersect.  A cell can contain data and can be used in calculations of data within the spreadsheet.  An Excel spreadsheet can contain workbooks and worksheets.  The workbook is the holder for related worksheets.

Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of Excel.  This button allows you to create a new workbook, Open an existing workbook, save and save as, print, send, or close.

Microsoft Office Button

The ribbon is the panel at the top portion of the document   It has seven tabs:  Home, Insert, Page Layouts, Formulas, Data, Review, and View.  Each tab is divided into groups.  The groups are logical collections of features designed to perform function that you will utilize in developing or editing your Excel spreadsheets.

Excel Ribbon

Commonly utilized features are displayed on the Ribbon.  To view additional features within each group, click the arrow at the bottom right corner of each group.

Additional Group Menu Items

Home:  Clipboard, Fonts, Alignment, Number, Styles, Cells, Editing
Insert: Tables, Illustrations, Charts, Links, Text
Page Layouts: Themes, Page Setup, Scale to Fit, Sheet Options, Arrange
Formulas: Function Library, Defined Names, Formula Auditing, Calculation
Data:  Get External Data, Connections, Sort & Filter, Data Tools, Outline
Review:  Proofing, Comments, Changes
View: Workbook Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use.  You can place the quick access toolbar above or below the ribbon.  To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon.

Quick Access Toolbar Drop Down Menu

You can also add items to the quick access toolbar.  Right click on any item in the Office Button or the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.

Customize Quick Access Toolbar

Mini Toolbar
A new feature in Office 2007 is the Mini Toolbar.  This is a floating toolbar that is displayed when you select text or right-click text.  It displays common formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.

Mini Toolbar